Sr. Corporate Operations Specialist

I Manage this role : Ashley Spencer

The ARM group is hiring for “Senior Corporate Operations Specialist” for one of its clients in Schaumburg, IL

Location: Schaumburg, IL (Onsite)
Salary: $65,000 – $75,000 per year

Job Summary

A growing organization is seeking a highly organized and initiative-taking Senior Corporate Operations Specialist to oversee and improve corporate administrative and operational processes for the U.S. office. This role involves managing corporate operations including facilities, procurement, vendor coordination, and administrative workflows while identifying process improvements and supporting operational efficiency in a dynamic startup environment.

The position offers exposure to cross-functional operations and operational leadership while helping improve systems across facilities, procurement, vendor management, and corporate administration.

Key Responsibilities

Corporate Operations Ownership

• Own and manage day-to-day corporate operations for the U.S. office, including facilities, procurement, asset management, and vendor coordination.
• Ensure corporate administrative and operational compliance, including maintenance of business licenses, negotiation and coordination of insurance coverage, vendor contracts, and internal process controls.
• Serve as the primary owner of office operations, including lease administration and office-related documentation.

Process & SOP Development

• Develop, document, and maintain Standard Operating Procedures (SOPs) for corporate operations, including procurement, inventory and asset tracking, vendor onboarding, facilities management, and financial administrative workflows.
• Identify operational gaps and inefficiencies, research workable solutions, and recommend and implement process improvements to enhance consistency, scalability, and internal controls.
• Ensure SOPs are implemented, followed, and updated as business needs evolve.

Vendor & Contract Management

• Identify, evaluate, recommend, negotiate, and manage vendor relationships (e.g., facilities, IT services, coordination, cleaning, shipping).
• Oversee contract renewals, service levels, cost controls, and vendor performance.
• Function as the primary point of accountability for vendor execution, issue resolution, and performance management.

Financial & Administrative Oversight

• Oversee operational administrative activities, including check deposits, reimbursement processing, invoice coordination, and support for accounts payable and receivable functions.
• Maintain accurate records and documentation to support internal controls, audits, and financial reviews.
• Support budgeting, expense tracking, and forecasting related to office and operational costs.
• Identify and recommend cost-saving opportunities and implement approved operational changes.

Cross-Functional & Global Collaboration

• Lead and coordinate operational projects such as office expansions, relocations, system implementations, and process rollouts.
• Collaborate with teams in Japan and India to align operational workflows and ensure effective cross-border coordination.

Candidate Profile / Qualifications

• 3–5 years of experience in corporate operations, office management, or administrative leadership, with proficiency in vendor management, procurement, and operational workflows.
• Highly organized, initiative-taking, and able to take ownership of responsibilities with minimal supervision.
• Comfortable working in a startup environment, including ambiguity, evolving processes, and changing priorities.
• Demonstrated ability to identify improvement areas and bring well-structured proposals and recommendations to management.
• Strong critical thinking skills with sound judgment on matters of operational significance.
• Effective communicator, capable of collaborating across teams in the U.S., Japan, and India.
• Meticulous, dependable, and able to manage multiple priorities independently.

Benefits

• Competitive salary, stock options
• Medical, dental, vision, 401(k)
• Opportunity to work cross-functionally with teams in Japan, India, and the U.S.
• Direct experience in corporate operations, procurement, coordination, and startup growth.

Disclaimer:

ARM GROUP is committed to fostering a diverse and inclusive workplace. We are an Equal Employment Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis.

We actively encourage applications from individuals with diverse backgrounds, including people with disabilities. Accommodations are available upon request for applicants participating in all aspects of the selection process.

By applying for this job, you consent to allow representatives of ARM GROUP LLC to contact you regarding your candidacy. This may include communication via email, phone, text, or other means deemed appropriate by ARM GROUP LLC. Rest assured, your information will be managed confidentially and used solely for recruitment purposes.

It is important to note that ARM Group LLC does not interfere in the decision-making process regarding your selection or rejection. The ultimate decision to hire or reject your candidacy lies solely with the client organization, with whom we have an agreement to source candidates for their consideration.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. All applicants must submit to background check and drug screening.

Applicants for this position must be legally authorized to work in the United States. Please be aware that this position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.